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Directions and Information

Form Features

Instructions Menu


Form Instructions

  1. Create your account.
    • Enter your account information exactly as instructed on the form.
    • Click the 'Create My Account' button at the bottom of the form.
    • Write your username and password for future reference (i.e., when re-entering the system).

  2. Fill out your form.
    You can complete your form in any order and save your work and come back to it later - even from a different computer!
    • If your form has more than one page, use the navigation tools found on any of the pages to move forward and backward in the form.
    • To save what you have done so far without exiting, click the 'Save' button.
    • To save what you have done so far and exit (you will be taken to your Activity Log), click the 'Finish Session' or 'Save and Exit' button.
    • To access your form to continue work on it, return to the form menu, select the form, and enter your username and password when prompted.

    All of your saves and transmissions are logged in your Activity Log for your review.

  3. Make corrections to your data.
    You may see a Data Correction Page when you move from page to page, or when you submit the form.
    A Data Correction Page appears if you have omitted a required field or entered data incorrectly. Changes you need to make appear in red text. Simply enter the correct data, scroll down to the bottom of the page, and click the appropriate button.

  4. Submit the form
    Check your form carefully. When you are satisfied with it and are ready to send it to us, click the send button at the bottom of the last page. This saves your data in their final form and takes you to the payment page where you pay your form fee online.

    Your form is not sent to us until you pay your form fee and it is authorized (step 5).

  5. Pay your form fee online.
    On the payment page, you can pay your form fee by debit/credit card or check (US bank accounts only) or by requesting a fee waiver.

    If you are paying by debit or credit card:
    • Provide all information, including the complete credit card number, expiration date, and card billing information.
    • Click the 'Submit this information' button.

    If you are paying by check: see instructions.

    Once payment is authorized, your form is on its way to us, and you can no longer make changes to it.

    Security Information: Your debit/credit card information is encrypted during transmission from your browser to our server and during payment authorization. None of your debit/credit card information is stored in our database.

  6. Application fee waivers are granted to University of Charleston, South Carolina employees and/or former UCSC graduate students; some programs may provide waiver codes upon request. Please contact the program director for your program to request this code.

  7. Check your Activity Log to print a copy of your form or to learn if we have received it.

  8. Close your browser program when you are ready to end your Web session.
    This clears your password and secure connection.

Hints for Completing Your Form

  • Select the appropriate residence and/or citizenship country code using the Search button: click the button and select your country code from the list. It will be entered automatically in the form.
  • Check your form carefully before sending it!
  • There are usually other requirements for admission such as having transcripts, test scores, and/or letters of recommendation sent to us. Be sure to fulfill these requirements in addition to submitting your form.

Letters of Recommendation

  • Letters of recommendation are handled via an online recommendation system which is part of our online application. You will be asked for the following information:
    • Name of recommenders (check the Graduate Catalog for the required number of recommendations for your program)
    • Institute or Business Affiliation of each recommender
    • E-mail address of each recommender
    • Waiver - you must choose whether or not to waive your right to review the recommendations. Most people choose "Yes" to waive their right of review. You should discuss this with your recommender before you answer this question. Once you have submitted your application, you cannot change this decision. Your choice will be transmitted to the recommender in the instructional email he/she will receive.
  • Online Recommendation Forms As soon as you submit your online application, an email will be sent to your respondents. This email will inform your respondents how to complete the online letter of recommendation. To ensure receipt of this email, please inform each respondent about this email prior to the submission of your application.
  • If you or your respondent have technical difficulty with the online letter of recommendation system, please contact CollegeNet directly at the following email address: help@applyweb.com. It may be necessary to provide CollegeNet with your user id and/or the name of the applicant or respondent.

Submission of writing samples, resumes, statements of goal, images and other documentation online

  • Our online application will allow you to upload files up to 5MB to include with your application.
    • Browse your system for the file you wish to upload
    • Once you have uploaded all files, Save and Continue
If you have technical difficulty uploading your files, please contact CollegeNet directly at the following email address: help@applyweb.com. It may be necessary to provide CollegeNet with your user id and/or the name of the applicant or respondent.

Web Form Features

  • The web form server stores the information you enter under the private username and password you establish.
  • You do not have to complete a form in one sitting. For example, you can start working on a web form at your library's computer facility, save your work, access the form at home on your personal computer, and continue working from there. Wherever you have access to the Web, you have access to the information you have saved.
  • When you complete more than one form, common information you provided on the first form is entered automatically in all subsequent forms. For example, if you have entered your name and address on a form and saved it, that information will be entered automatically on the next online form you access (assuming, of course, that the next form also has name and address fields). Also, if you change the information on one form, it is changed on all others.
  • Your data are transmitted securely over the Internet. The information you enter is encrypted and secure when you save it and when you send it. Although general data collected on the system may be used in statistical studies and reports designed to assist institutions with planning, any information bearing your personal identification is disclosed only to the department to which you send it.
  • When you save or transmit form information, a note appears in your Activity Log. You can easily check your Activity Log at any time to see your form activity and to learn when we have acknowledged receipt of your form.